Administrative Assistant / Receptionist - Santa Maria Public Airport
Santa Maria Public Airport District.
Under the direct supervision of the Manager of Finance and Administration, The Administrative Assistant / Receptionist will perform various clerical and general administrative duties, including project-specific assignments. Contact with members of the public and other governmental agencies is required.
Respond to incoming phone calls and direct to relevant recipients;
Each evening initiate phone message service and collect messages left after hours each morning;
Provide and distribute airport informational brochures to interested individuals;
Respond to long-term parking and hangar availability inquiries;
Collect, open, receipt stamp and distribute mail each morning; separate currency and checks and issue receipts;
Distribute office supplies to staff, as required;
Prepare final written and electronic correspondence, transmittal letters, memoranda, reports, labels and various other documentation;
Prepare daily bank deposits and take to the bank;
Prepare and distribute monthly car rental and airline passenger enplanement/deplanement reports and charts;
Maintain scrapbooks of newspaper airport-related articles of interest;
Order office supplies as needed and maintain inventory;
Assist in making appointments and travel/conference arrangements for staff and directors; Processes District's accounts payable checks and distribute payroll checks;
Distribute construction project bid documents;
Updates Boardroom Use Calendar and processes inquiries;
Complete filing; send / receive faxes and distribute to appropriate person; copy documentation as directed;
Assist in administering and preparation of leases, service agreements, Board agendas and minutes, as well as prepare “agenda packages” for directors, staff and news media, as required.
High School Diploma and 2 years of relevant experience;
Proficient oral, written interpersonal and organizational skills must possess a high level of attention to detail;
Experience with general office practices, procedures and equipment;
Proficient in the Microsoft suite of products, computer competency and the ability to type at least 50 words per minute on a keyboard;
Ability to effectively multi-task and work independently with little supervision;
Knowledge of accounting terms and concepts, desirable.
$20.15 - $24.49 per hour for this full-time, non-exempt position
Health; dental; life insurance; short/long-term disability; CalPERS retirement; 10 paid vacation, 12 paid sick, 11 paid public holidays annually.
8:00AM – 5:00PM Monday – Friday
Santa Maria, CA