Bookkeeper / Office Administrator - Metal Manufacturing Company

Newman; Modesto County, Stanislaus County; Merced County, CA

Company Profile: 

Established in 1974 and serving the petrochemical, defense, agriculture, power generation, and transportation industries, Newman Flange & Fitting Company Inc. is a global manufacturer of metal products including flanges, specialty forgings and seamless fittings. 

Job Summary: 

The Bookkeeper/Office Administrator will provide general accounting expertise to include calculating and filing sale tax returns, A/P; A/R; G/L; month-end close, in addition to performing related administrative duties.  The ideal candidate must be able to work independently, be an effective multi-tasker and provide positive input in connection with the team members and throughout the company.  Ability to work comfortably within a small, fast-paced, environment and identify and offer solutions to streamline and automate current established manual tasks. 

Duties / Responsibilities: 

Month End/General Ledger: 

Maintain financial schedules for all sub-ledger accounts to include fixed assets; prepaid expenses, deferred revenue, advanced payments to suppliers; accrued expenses; A/P; accrued A/P; accrued payroll/taxes/vacation, key performance metrics, etc. on a monthly basis;

Perform all month-end close activities to include processing recurring journal entries to include payroll, prepaid schedules, fixed assets/depreciation;

Reconciling all sub-ledgers to the general ledger; resolving all variances prior to final close schedule, book adjustments;

Reconcile all balance sheet general accounts accounts to include inventory/WIP/AR/AR/Accrued Liabilities;

Understanding of accounting and able to prepare proper accrued expenses worksheet and journal entry at month-end;

Maintain and oversee month-end checklist to ensure all items are completed in a timely manner; verify all entries have been correctly entered, prior to generating final reports for review before the 5th day of the month. 

Accounts Payable: 

Code and enter A/P information, accordingly, including data entry of invoices, review of invoices input from the field, perform 3-way match for purchase order / receipt / invoice and all non-purchase order invoices;

Review, validate and obtain supporting backup for all invoices and expense reports submitted and obtain necessary approvals prior to input in A/P ledger;

Review all A/P invoices on a daily basis; follow-up with Operations Department to confirm receipts for invoices unaccounted for;

Maintain W9s for all suppliers; ensure system is updated to include suppliers requiring 1099s are set up properly;

Act as the point of contact for all supplier A/P status inquiries;

Respond to all requests for company resale certificates;

Perform daily bank reconciliations and as part of month-end close activities. 

Accounts Receivable: 

Perform credit review and obtain trade references for all new customer accounts; 

Process all outgoing shipments, as well as shipment, miscellaneous and advanced invoices for customer orders according to customer purchase order terms;

Ensure all transactions are processed in correct month/period and all shipping and receiving cutoffs are documented and booked at month end;

Verifies that all shipments meet Revenue Recognition guidelines prior to invoicing;

Prepare and make daily remote check deposits to bank account; process all credit card payments through merchant services; input and apply cash receipts to invoices in ERP system;

Review and monitor A/R aging report on a weekly basis;

Make daily/weekly customer follow-up calls regarding customer payments and monitor to ensure that invoices more than 30 days past due are expedited for payment;

Maintain all resale certificates for customers exempt from sales and use tax and ensure system is updated to correctly charge sales tax, as needed.;

Provide company W-9, certificates of insurance and banking details to customers, as requested. 

Inventory/WIP/Job Costing: 

Understand the flow of inventory to cost of sales in the general ledger;

Verify job bill materials to ensure accurate job costing, in addition to reconciling WIP subledger to general ledger at month-end; 

Coordinate monthly cycle counts and annual physical inventory;

Reconcile subledger to G/L and book required adjusted entries;

Assist with audit requests and inventory sample counts as, required. 

Payroll Administration: 

Track, verify and input employee hours daily into ERP system, including vacation and sick days taken and forward to payroll department for processing;

Verifies all payroll hours are correct and in compliance with local procedures and submits to outside payroll processing company;

Act as site contact for employee administration requests and route to HR for processing;

Assist with the new employee onboarding process. 

Other General Accounting Responsibilities: 

Process annual required filings such as 1099s, W-2s, resale certificates and others, as assigned;

Prepare sales tax and use returns, business property tax returns and other regulatory reporting, as required; 

Coordinates annual audit to include working with outside auditors and Corporate Accounting to facilitate audit requests of site location;

Create and maintain electronic and financial files.

Generate and distribute weekly reports for review by corporate accounting and senior management, to include A/R and A/P aging, commission reports, open order reports and other ad-hoc reports, as required. 

Qualifications: 

B.S. Degree in accounting, preferred;

3-5 years’ current related work experience in a similar role;

Proficiency with the Microsoft suite of products, particularly Excel and Word;

Experience with payroll; inventory control; cycle counting / physical inventory; GAAP financial reporting;

Possess astute attention to detail and accuracy skills; strict time management abilities; ability to adhere to strict deadlines;

Experience working in manufacturing and with an integrated ERP system highly desirable;

Experience calculating and filing state sales tax returns a must;

Manufacturing experiencing, a plus.

Due to the confidential and financial nature of all transactions, this position is required to have a background check completed. 

Compensation:

$60,000 - $65,000 annual base salary for this non-exempt full-time position, plus benefits 

Location:

Newman, CA - Position is in office and not remote