Bookkeeper / Office Administrator - Metal Manufacturing Company
Established in 1974 and serving the petrochemical, defense, agriculture, power generation, and transportation industries, Newman Flange & Fitting Company Inc. is a global manufacturer of metal products including flanges, specialty forgings and seamless fittings.
The Bookkeeper/Office Administrator will provide general accounting expertise to include calculating and filing sale tax returns, A/P; A/R; G/L; month-end close, in addition to performing related administrative duties. The ideal candidate must be able to work independently, be an effective multi-tasker and provide positive input in connection with the team members and throughout the company. Ability to work comfortably within a small, fast-paced, environment and identify and offer solutions to streamline and automate current established manual tasks.
Duties / Responsibilities:
Month End/General Ledger:
Maintain financial schedules for all sub-ledger accounts to include fixed assets; prepaid expenses, deferred revenue, advanced payments to suppliers; accrued expenses; A/P; accrued A/P; accrued payroll/taxes/vacation, key performance metrics, etc. on a monthly basis;
Perform all month-end close activities to include processing recurring journal entries to include payroll, prepaid schedules, fixed assets/depreciation;
Reconciling all sub-ledgers to the general ledger; resolving all variances prior to final close schedule, book adjustments;
Reconcile all balance sheet general accounts accounts to include inventory/WIP/AR/AR/Accrued Liabilities;
Understanding of accounting and able to prepare proper accrued expenses worksheet and journal entry at month-end;
Maintain and oversee month-end checklist to ensure all items are completed in a timely manner; verify all entries have been correctly entered, prior to generating final reports for review before the 5th day of the month.
Code and enter A/P information, accordingly, including data entry of invoices, review of invoices input from the field, perform 3-way match for purchase order / receipt / invoice and all non-purchase order invoices;
Review, validate and obtain supporting backup for all invoices and expense reports submitted and obtain necessary approvals prior to input in A/P ledger;
Review all A/P invoices on a daily basis; follow-up with Operations Department to confirm receipts for invoices unaccounted for;
Maintain W9s for all suppliers; ensure system is updated to include suppliers requiring 1099s are set up properly;
Act as the point of contact for all supplier A/P status inquiries;
Respond to all requests for company resale certificates;
Perform daily bank reconciliations and as part of month-end close activities.
Perform credit review and obtain trade references for all new customer accounts;
Process all outgoing shipments, as well as shipment, miscellaneous and advanced invoices for customer orders according to customer purchase order terms;
Ensure all transactions are processed in correct month/period and all shipping and receiving cutoffs are documented and booked at month end;
Verifies that all shipments meet Revenue Recognition guidelines prior to invoicing;
Prepare and make daily remote check deposits to bank account; process all credit card payments through merchant services; input and apply cash receipts to invoices in ERP system;
Review and monitor A/R aging report on a weekly basis;
Make daily/weekly customer follow-up calls regarding customer payments and monitor to ensure that invoices more than 30 days past due are expedited for payment;
Maintain all resale certificates for customers exempt from sales and use tax and ensure system is updated to correctly charge sales tax, as needed.;
Provide company W-9, certificates of insurance and banking details to customers, as requested.
Understand the flow of inventory to cost of sales in the general ledger;
Verify job bill materials to ensure accurate job costing, in addition to reconciling WIP subledger to general ledger at month-end;
Coordinate monthly cycle counts and annual physical inventory;
Reconcile subledger to G/L and book required adjusted entries;
Assist with audit requests and inventory sample counts as, required.
Track, verify and input employee hours daily into ERP system, including vacation and sick days taken and forward to payroll department for processing;
Verifies all payroll hours are correct and in compliance with local procedures and submits to outside payroll processing company;
Act as site contact for employee administration requests and route to HR for processing;
Assist with the new employee onboarding process.
Other General Accounting Responsibilities:
Process annual required filings such as 1099s, W-2s, resale certificates and others, as assigned;
Prepare sales tax and use returns, business property tax returns and other regulatory reporting, as required;
Coordinates annual audit to include working with outside auditors and Corporate Accounting to facilitate audit requests of site location;
Create and maintain electronic and financial files.
Generate and distribute weekly reports for review by corporate accounting and senior management, to include A/R and A/P aging, commission reports, open order reports and other ad-hoc reports, as required.
B.S. Degree in accounting, preferred;
3-5 years’ current related work experience in a similar role;
Proficiency with the Microsoft suite of products, particularly Excel and Word;
Experience with payroll; inventory control; cycle counting / physical inventory; GAAP financial reporting;
Possess astute attention to detail and accuracy skills; strict time management abilities; ability to adhere to strict deadlines;
Experience working in manufacturing and with an integrated ERP system highly desirable;
Experience calculating and filing state sales tax returns a must;
Manufacturing experiencing, a plus.
Due to the confidential and financial nature of all transactions, this position is required to have a background check completed.
$60,000 - $65,000 annual base salary for this non-exempt full-time position, plus benefits
Newman, CA - Position is in office and not remote